Topic 1: INFORMATION SYSTEMS (IS)

ASSALAMUALAIKUM =)     

Hi. Today I will share about my first topics, is it about Information System(IS). Human Resources Information System (HRIS) is a software system or online information system data, data entry, and process the data and the data in the system will represent human resource information in an organization. According to Kavanagh et al. (1990), HRIS is defined as a system used to acquire, store, manipulate, analyze, produce and disseminate information about human resources organization. HRIS is not alone - computer peripherals eye on human resources but it includes people, forms, policies and procedures, and data. According to Kenneth Hamlett, IS refer to “the practice of integrating computer systems, hardware and software used to meet an organization’s strategic goals.” Anderson, Raeburn and Beddie (1992) said, “IS are a system which collects, records, stores and rearranges the data on the operations of a business, and then offers the results of this process to the suitable personnel of a corporation under the shape of information; this information will be used to facilitate an efficient management of the said business, to control its operations and as a basis for efficient action. In a nutshell, and IS must help corporations to make decisions.”

Components in IS, Turban, McLean and Wetherbe (1996);

• ·         Hardware

• ·         Software

• ·         Database

• ·         People

• ·         Procedures

• ·         Purpose

• ·         Network

• ·         Social context 

There is also having three (3) activities in IS:

• Input: Captures or collects raw data from within the organization or from its external environment.

• Processing: Processing converts this raw input into a more meaningful form and easy to understand.

• Output: Output transfers the processed information to the people who will us it or to the activities for which it will be used.

• Feedback: Members that received the output need to discuss in order to determine whether the produced output is suitable or not. If not suitable, these processes need to redo from the beginning which is from the input stage.

For example e-learning in UTM, students must use e-learning system in the learning process to keep pace with rapid technological. Each student an e-learning the lecturers will include information or a summary of the subject. E-learning also viewed in the production of information useful because students can answer questions online or take the information provided by the lecturer quickly and fast and also easy to interaction. 

With IS, information about organizations strategy, goals, tasks and so on will send to employee and stakeholders and also reducing labor costs for HR departments, and providing timely and diverse information to the management of the company, based on which it is possible to make quality strategic decisions related to human capital.

Reference:

1)    Enrique Claver, Juan Llopis and M. Reyes González (2001) THE PERFORMANCE OF INFORMATION SYSTEMS THROUGH ORGANIZATIONAL CULTURE.

2)      Gabriele Piccoli, 2007, Information Systems for Managers.

3)      Kovach, K. A., Hughes, A. A., Fagan, P. and Maggitti, P. G. (2002), Administrative and Strategic Advantages of HRIS. Employment Relations Today.

4)      Kavanagh, M. J., Gueutal, H.G., & Tannenbaum, S.I. (1990). Human Resource Information Systems. Boston : PWS-Kent.

5)      Kenneth Hamlett, smallbusiness by Demand Media.